First Exhibitor / Trade Notification

SPONSORSHIP

CPD scannings will be sold for each day
All delegates need to scan once or twice daily at the relevant stand/registration desk
Price R5000 per scanning day

Registration sponsorship: (cost direct to sponsor)
Name badges for the Delegates & exhibitors - must include the printing of the Congress logo, Sponsor’s logo, name & surname of the delegate or exhibitor and all badges are to be colour coded as per specifications provided by the organising committee (minimum quantity 650 name badges)

Congress Bags for delegates only with the Congress logo, Sponsor’s logo, date and venue either embroidered or printed onto the bags (minimum quantity 450). Should you take the sponsorship of delegate bags then appropriate bags are to be supplied for the accompanying persons with and optional sponsor’s logo either embroidered or printed on the bags (minimum quantity 70) (All bags subject to Organising committee approval)

Notepads & pens for delegates and accompanying persons with Congress logo and Sponsor’s logo (minimum quantity 500) Specification and approval will be required by the Organising committee for the above

Advertising Space

Print Advertisements - Exhibitors may place adverts in the 2nd and 3rd delegate announcements (Deadline TBA)

Cost - R5950 per A4 advertisement
Inside front cover per A4 – R7150
Inside back cover per A4– R7150

Printing of the Scientific & Abstract booklet where the sponsoring company can place all their print adverts. (Quantity of 800 is required due to the fact that this book is also sent to all members of the SAOA even if they do not attend the Congress)

Cost direct to sponsoring company – minimum quantity to print is 800
Publicity on the SAOA website

Space will also be sold on the SAOA website. We will place your company logo /scrolling banner on the Orthopaedic website with a link to your company’s website where you can place information pertinent to the Congress ie information regarding workshops, invitations etc

Cost – R1750 per logo with link

Promotional literature

Promotional literature can be placed in the Congress bags.
Space is limited and the deadline TBA
A4 or A5 flyers or CDs can be placed in the bags – all this material needs to be at the CTICC by latest Friday 29 August 2008

Cost – R4200 per flyer

Specification and approval will be required by the Organising committee for the above

Printing of the Quick reference Academic programme (Z fold) and the Accompanying persons programme at a glance:

Minimum quantity 600 of the Academic programme at a glance
Minimum quantity 100 of the Accompanying persons programme at a glance

Cost direct to sponsoring company

Specification and approval will be required by the Organising committee for the above

Branding: (actual branding to be provided by sponsor)
Directional signage – this will be for the sole purpose of highlighting the routing to the various Exhibition, Plenary, Parallel, Instructional, Workshop and Speaker support venues (placement of all branding to be done by 12h00 31 August 2008)

Cost R7000

Specification and approval will be required by the Organising committee for the above

Branding in the Plenary venue (branding to be provided by sponsor) – will consist of 2 x self standing vertical banners (maximum height 2m ) on both sides of the speaker’s platform/stage and 1 x vertical (maximum 2m height) banner at the entrance to the Plenary venue (placement of all branding needs to be done by 15h00 Sunday 31 August)

Note: it will also be possible to place your visual advertisement or announcement on the plasma screen in the Plenary venue which can change during Tea breaks and lunch breaks as delegates leave and return to the venue

Cost – R12 000

Specification and approval will be required by the Organising committee for the above

Branding in the Parallel venue (branding to be provided by sponsor) – branding will consist of 1 x vertical (maximum 2m high) banner at the entrance to the Parallel venue (placement of all branding needs to be done by 15h00 Sunday 31 August)
Note: It will also be possible to place your visual advertisement or announcement on the screen in the Parallel venue which can change duringTea breaks and lunch breaks as delegates leave and return to the venue

Cost – R10 000

Specification and approval will be required by the Organising committee for the above

Banqueting (Food & Beverage) Sponsorship options

Part sponsor of Tea & coffee breaks – are available for sponsorship. The tea & coffee stations can also be branded with corporate logos

Right to sponsorship is R6000 per tea/coffee break

Opening cocktail function – this will be held on Monday 1 September at the CITCC and will be available for sponsorship with regard to branding, décor, entertainment, menus, bar etc.

(This evening will also be available for part sponsorship and/ or broken up amongst a few companies to allow more affordability)

Cost of branding direct to sponsoring company/ies
Right to sponsorship payable to SAOA R80 000 (was R70 000 last year) – this can be split into part sponsorship depending on the number of interested companies
Note: The R80 000 is not the actual cost of the evening

Social Evening – this will be held Tuesday 2 September offsite at the Venue to be confirmed and will be available for sponsorship with regard to branding, décor, entertainment, menus, bar etc. The sponsoring company can brand the wines with their own labels (This evening will also be available for part sponsorship and/ or broken up amongst a few companies to allow more affordability)

Cost of branding direct to sponsoring company/ies
Right to sponsorship payable to SAOA R100 000 – this can be split into part sponsorship depending on the number of interested companies
Note: The R100 000 is not the actual cost of the evening

All trade personnel are invited to partake in the social function

Gala dinner – this will be held on Thursday 4 September at the Westin Grand Hotel (old Sheraton) and will be available for sponsorship with regard to branding, décor, entertainment, menus, bar etc. The sponsoring company can brand the wines with their own labels
(This evening will also be available for part sponsorship and/ or broken up amongst a few companies to allow more affordability)

Cost of branding direct to sponsoring company/ies
Right to sponsorship payable to SAOA R100 000 – this can be split into part sponsorship depending on the number of interested companies

All trade personnel are invited to partake in the Gala dinner

NEW: Draping of the top half of the auditorium – this can be done in sponsored fabric with your company logos

Cost available on request from ICE Solution

NEW: Highway signage outside the CTICC for 1 - 5 September sold per frame for the Congress duration. There are 3 for sale

Cost direct to sponsoring company at R1767.00 per frame per period payable to CTICC (This will need to be arranged with ICE Solution)

Right to branding payable to SAOA is R2000 per frame per period

NEW: Flagpoles outside CTICC – there are 3 flagpoles outside the front of CTICC that can be used by a sponsoring company

Cost direct to sponsoring company at R256.50 per flagpole per day payable to CTICC

Right to branding payable to SAOA is R2000 for the flagpoles for the duration

NEW: Lampposts on the roads around the CTICC – there are 30 lampposts around the CTICC that are available for sponsorship

Cost direct to sponsoring company – price dependant on quantity taken and complexity of artwork – contact ICE Solution for more details

Right to branding payable to SAOA is R6000

NEW: Wi - fi cards to be offered to the delegates paid for by sponsoring company and available for collection from your stand

Cost of wi-fi cards direct to sponsoring company. There are various options available - costs available on request from ICE Solution (example 30 minute wireless access voucher is R50 excluding VAT if ordered 1 month prior to event, thereafter a surcharge applies)

Right to branding payable to SAOA is R5000

NEW: Hotel key cards from the Congress hotels that can be branded with your company logo (Westin, Southern Sun Cullinan and Southern Sun Waterfront)

Cost direct to sponsoring company payable to hotel direct

Estimate cost (depends on quantity and complexity of design) is R3000 for quantity of 150 cards

Right to branding payable to SAOA is R5000

NEW: Sponsorship of Speaker Prep room

This entitles the sponsoring company to brand the Speaker prep room
Cost of branding direct to sponsoring company
Right to branding payable to SAOA is R3000

Workshops

Workshops will be held on Wednesday 3 September 2008
Cut off for workshop submissions is 30 April 2008
All companies are expected to send in their workshop submissions to sam@icesolution.co.za or tracey@icesolution.co.za
The price per workshop is R11 000-00 (includes the venue hire and standard conference equipment per session)
There will be no other Scientific, Parallel or Instructional courses taking place during the time allocated to the workshops
Each workshop time will be 50 minutes (to allow for change over)
For more information pertaining to workshops please contact ICE Solution on 0861 423 444 or +27 11 911 1921

In order to be considered for acceptance, all workshop submissions must comply with the guidelines below. These detailed guidelines will also be posted to the SAOA website www.saoa.org.za. In order to assess the suitability for inclusion in the Workshop programme, the Organising committee will subject all workshop submissions to an evaluation process
The review of Workshop submissions will take place continuously and notification of the status of the submissions will be emailed to you within 3 (three) weeks after the cut-off date for submissions

Workshop submissions must be in a Word format
Please use Arial font type and size 11 and single spacing
Type the title(s) and company name in CAPITAL LETTERS, followed by the name(s) of the presenter, with their title and initial(s)
Please include a brief description of the workshop content in your submission
The duration of the workshop to be no longer than 50 minutes
The price per workshop is R11 000
The above price includes the venue hire and standard conference equipment per session
Please note that no fax submissions will be accepted
All presenters (local or international) presenting at Workshops, do not automatically qualify to present at scientific sessions. Should a presenter wish to present at any of the Scientific sessions they will need to submit Abstract/s to the Organising committee as per the normal regulations
The Organising committee strongly encourages the trade to apply for CPD accreditation for the Workshops

Please encourage abstract submissions online at www.saoa.org.za

Audience Alive: Interactive Voting

Audience Alive offer an interactive voting technology service that you can use in your workshops See www.audiencealive.co.za or contact Gert Vermaak on 082 878 5501

Congress & Exhibition opening hours: (subject to change on confirmation of Scientific Programme)

Monday 1 September 2008 - 08h00 – 17h00
Tuesday 2 September 2008 - 08h00 – 17h00
Wednesday 3 September 2008- 08h00 – 12h00 (sport /leisure afternoon)
Thursday 4 September 2008 - 08h00 - 17h00
Friday 5 September 2008 - 08h00 – 17h00 – no trade exhibition hall

Travel arrangements

All trade delegates under own arrangements Map/directions to the CTICC will be available on www.saoa.org.za

On site registration/Badge pick up

All trade and exhibition building companies will be required to sign in – details to be advised.
All name badges and trade packs will be delivered to your stands either Sunday night or Monday morning.
You will not need to come to the registration desk

On site registration and badge pick up will be open from 15h00-17h00 on Sunday 31 August 2008 and then from 07h00 on Monday 1 September and will remain open during Congress hours until 17h00 daily.

The registration desk will be located in the Auditorium 1 (main plenary) foyer on level 1 until Thursday afternoon. On Friday the registration desk will be located outside Meeting rooms 1.41-1.44 on level 1

Breakfast

Will be under your own arrangements