SECOND TRADE ANNOUNCEMENT

25 February 2008

Dear Colleagues,

With this second announcement of the 54th Congress of the SA Orthopaedic Association planned for 1-5 September 2008 at the Cape Town International Convention Centre (CTICC) in Cape Town, you are being informed of

• the registration form
• the floor plan of the exhibition venue
• Information relating to sponsorship and advertising

• As per the trade request the exhibition hall will be open for 4 days only from Monday 1 September to Thursday 4 September. Breakdown will only be allowed after afternoon tea on Thursday so at approximately 16h00 and to be complete by midnight
• We only have 80 stands for sale this year and 2 hospitality suites
• Set up will be on Sunday 31 August only until first tea on Monday 1 September ie 10h00. Please note that this is due to the venue only being available to us from the Sunday. We will make every effort to get into the venue as early as possible on Sunday – more information will be detailed in the final trade announcement. Please advise your stand builders accordingly
• Should any trade set up their stand late or break down/strike early, the Congress Organising Committee will have the right to impose penalties

1. Exhibitors must indicate on the online registration form their first, second and third choice of stands by email or fax. Every effort will be made to accommodate your request but as explained in notes A&B below, allocation will only be confirmed on receipt of payment.
2. The exhibitor is to please send the secretariat (ICE Solution) a confirmation (proof) of payment. (Please include the date of payment; the method of payment and bank reference numbers if applicable.)
3. The exhibition secretariat (ICE Solution) will confirm in writing the stand(s) allocated.

1. At present the demand for exhibition space is considerable and in order to make the process as fair as possible we can only allocate and confirm exact stand allocation/s once payment has been received
2. Exhibitors should be aware that if there is a long interval between the dates that they indicate their preferred choices (step 2) and the receipt of payment, their preferred stands may have been reserved and paid for by another exhibitor. However, the secretariat (ICE Solution) undertakes to stay in close communication with all exhibitors during this process and to keep them informed of the continued availability or unavailability of their chosen stand/s

• 2 x 3 or 3 x 3m exhibition stand floor space (no shell scheme)



• 1 x 15 ampere plug point



• 1 x table and 2 x chairs – available on request by the trade company



• 1 x Dustbin



• Parking - Daily parking at the CTICC 1-4 September 2008 (not including set up day) – one x multi access parking ticket per stand personnel per day



• Security – The CTICC has 24 hour perimeter security and the Congress organisers have arranged for additional security in the exhibition area and loading docks for set up days and breakdown and for nights. If you require any further security it will be for your own account



• Storage - please note there are NO storage facilities at the CTICC – please contact Krew Translink on Tel 021 422 1190 or Cell 083 414 0477 to make necessary arrangements (this will be for your own account)



• Skip waste – will be supplied for the removal of waste from the trade during exhibition set up on 31 August only



• Cleaning - Extra cleaning personnel will do a once off clean on Sunday night or Monday morning after set-up. No stands will be cleaned again after this as CTICC cleaning services are only for the passage way in the Exhibition Hall a nd public areas. If you require additional cleaning services this will be for your own account (order form will be provided)



• Banner rigging - not provided. If you required this will be for your own account – contact David Degbor of Greystone Projects on 082 686 8438 or david@serotonin.co.za



• Monday 1 September: registration, teas and coffees, access to Congress presentations, lunch (including limited drinks) and opening Cocktail function with snacks, limited drinks and entertainment at the CTICC



• Tuesday 2 September: Access to Congress presentations, lunch (including limited drinks), social function (offsite) with dinner, limited drinks and entertainment


• Token entrance fee for social function: (charged for the purposes of confirming numbers) – R100.00 per person


• Wednesday 3 September: Access to Congress presentations, teas and coffees, packed lunch, Leisure activities including Golf OR wine tasting afternoon (cost is additional R150 per person for the wine tasting charged to avoid no shows). Evening at leisure


• Thursday 4 September: Access to Congress presentations, teas and coffees, lunch (including limited drinks) and Gala dinner at the Westin Grand (old Sheraton) with dinner, limited drinks and entertainment. Token entrance fee for Gala dinner:


• Token entrance fee for the gala dinner (charged for the purposes of confirming numbers) - R150.00 per person