HPCSA CPD GUIDELINES
Compliance
Compliance checks of individual practitioners take
place at least twice a year on a randomly selected sample
of practitioners from every register. The CPD Department
of Council conducts the checks. Practitioners submit the
information requested by that Department within 21 days
of receipt of notification of the compliance draw.
Attendance register is the record of attendees at
any form of learning activity in levels 1 and 3 (where relevant),
reflecting the names and HPCSA registration number of those
present and their signatures on completion of the activity
(once off, at the end of the activity; regularly recurring,
on completion of the series). This register must be held
by the presenting organization or institution for 3 years
following the activity; the original register may be called
in for validation of a compliance check.
Non-Compliance
Is the failure of an individual to obtain 30 CEUs and maintain
a balance of 60 CEUs in a 24-month period. Various penalties
are applied by the individual Professional Boards in collaboration
with the HPCSA CPD Committee.
- The following actions are taken:
- A letter is sent to the non-compliant practitioner
requesting a reason for non-compliance.
- The practitioner is required to send a letter of
explanation within two weeks of receipt back to the
CPD department.
- Should the explanation be acceptable the practitioner
is given 6 months to comply with the CPD requirements.
- Should the practitioner not comply with the requirements
his/her name will be forwarded without delay to the
Committee of preliminary Enquiry. The Committee of Preliminary
Enquiry may decide on the basis of evidence, to grant
a final additional 6-month period to comply with the
CPD requirements.
Should the practitioner still not comply with the CPD
requirements within the second six months period, one of
the following actions will be taken:
- Registration in a category that will provide for
supervision as considered appropriate by the relevant
Professional Board, or
- A remedial program of continuing education and training
as specified by the Professional Board, or
- An examination as determined by the Professional
Board, or
- Suspension from practice for a period of time as
determined by the Professional Board; or
- Any other action as recommended by the Professional
Board.
Practitioners Abroad
- They should comply with the requirements in that
country.
- Should they return to South Africa, they are required
to provide documentary proof of CPD activities attended.
- Documentary proof is required for re-registration
Community service
Practitioners in internship or community service do not
need to comply with CPD, during the internship or community
service.
Audit & Audit Requirements
HPCSA Individual CPD Activity Record is the document
held by individual health practitioners as a record of every
learning activity attended or completed. It should be accompanied
by the Attendance Certificates for each event or series
of events. For level 3 qualifications, a certified copy
of the qualification is required. The record must be regularly
updated and current. In the event that a practitioner’s
name is drawn in the compliance check the original Individual
CPD Activity Record for the previous 3 years, together with
the original attendance certificates and certified copies
of qualifications that may have been obtained during this
period, must be sent to the CPD Department of Council within
21 days of receipt of notification of the draw.
When an individual is drawn in the audit, that professional
may submit the data in one of the following three ways:
- A paper copy of the Excel spreadsheet that records
his/her Individual CPD Activity Record (submitted by
post to the CPD Division at HPCSA at P O Box 205, PRETORIA);
or
- Electronic copy of the Excel spreadsheet that records
his/her Individual CPD Activity Record (submitted electronically
to the CPD Division at HPCSA at helenad@hpcsa.co.za);
or
- An Electronic copy of the Excel spreadsheet that
has been captured and held by arrangement between the
professional and a relevant individual or business (submitted
electronically to the CPD Division at HPCSA at
helenad@hpcsa.co.za).
Health professionals who are non-compliant will automatically
be included in the following audit call.
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